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12.

Service for Foreign Policy Instruments

Good

12

OVERVIEW

The EC’s Service for Foreign Policy Instruments (FPI) works alongside the European External Action Service (EEAS) and other EC departments and is responsible for implementing EU external assistance relating to common foreign and security policy, electoral observations and conflict prevention. Within the context of the new Multiannual Financial Framework, the FPI’s responsibility has grown and it manages the operations for a number of EU financing instruments including the Instrument contributing to Stability and Peace, the Partnership Instrument and the Instrument for Cooperation with Industrialised Countries. It currently operates under the authority of the Vice President of the European Commission. See EC-wide commitments and recommendations.

FPI began publishing to IATI in July 2013. It has continued to improve its publication since then, including some forward-looking budget information, geo-coded location data, activity dates and tied aid status. FPI should be congratulated for this progress and for updating its common standard implementation schedule in June 2014 to include more ambitious plans for implementation. It currently plans to publish 91% of the assessed IATI fields by the end of 2015, including several added-value fields, including results and conditions.

ANALYSIS

FPI scores 69.1%, making it the highest scoring EC department and placing it in the good category. It ranks eighth out of 17 multilateral organisations. FPI performs well on organisation financial and planning information, activity classifications and basic information. It is the highest scoring EC department on financial data on individual activities. However, as with the other EC departments, it does poorly on the provision of activity-level documents and performance information (results, conditions and impact appraisals), particularly the latter for which it does not score any points. It scores on 32 of the 39 indicators included in the Index. Of the 22 indicators that take format into account, 20 are published in machine-readable formats.

RECOMMENDATIONS

  • FPI should improve its publication to IATI so it is comprehensive for all the financial instruments it manages and includes links to project documents, results and conditions data.
  • It should work with the EEAS to promote aid transparency and open data as part of its policy cooperation with strategic emerging partners outside the EU.
  • FPI should use IATI data in EU programming and coordination processes and promote the access and use of this information by others.

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DONOR PROFILE

First published to IATI:

Jul-13

2013 ATI Score:

51.14%

2013 ATI Rank:

14



Visit ATI 2013...

INDICATOR SCORING

TOTAL

69.08%


COMMITMENT TO
AID TRANSPARENCY:

9.69/10


PUBLICATION
ORGANISATION LEVEL:

23.29/25


PUBLICATION
ACTIVITY LEVEL:

36.1/65

Commitment

1. FOIA

2. Implementation Schedules

3. Accessibility

Publication Status
Source

http://www.rti-rating.org/international.php

Comments

Total Global RTI rating score of 101. Score conversion from total score on Global RTI rating to Index points done using the following scale: 1 - 60: 33 61- 90: 66 91 - 150: 100


Click here to view history

1. FOIA

Stage

Status

Format

Source

Comments

Researcher
http://www.rti-rating.org/international.php
Total Global RTI rating score of 101. Score conversion from total score on Global RTI rating to Index points done using Expand...the following scale: 1 - 60: 33 61- 90: 66 91 - 150: 100

Donor Review
http://www.rti-rating.org/international.php

PWYF Review

Independent Reviewer
Disagree

PWYF Final Assessment
http://www.rti-rating.org/international.php
Total Global RTI rating score of 101. Score conversion from total score on Global RTI rating to Index points done using Expand...the following scale: 1 - 60: 33 61- 90: 66 91 - 150: 100

Publication Status
Source

http://tracker.publishwhatyoufund.org/plan/organisations/

Comments

Based on Publish What You Fund's analysis of IATI/Common Standard implementation schedules


Click here to view history

2. Implementation schedules

Stage

Status

Format

Source

Comments

Researcher
http://tracker.publishwhatyoufund.org/plan/organisations/
Based on Publish What You Fund's analysis of IATI/Common Standard implementation schedules

Donor Review
http://tracker.publishwhatyoufund.org/plan/organisations/

PWYF Review

Independent Reviewer
Disagree

PWYF Final Assessment
http://tracker.publishwhatyoufund.org/plan/organisations/
Based on Publish What You Fund's analysis of IATI/Common Standard implementation schedules

Publication Status
Source

https://tr-aid.jrc.ec.europa.eu/SearchPageAction.do

Comments

The EU Aid explorer meets all three criteria for this indicator


Click here to view history

3. Accessibility

Stage

Status

Format

Source

Comments

Researcher
https://tr-aid.jrc.ec.europa.eu/SearchPageAction.do
The EU Aid explorer scores for providing detailed, disaggregated data. However, free bulk export of the data is not possible and Expand...it is not clear whether the information is published under an open licence.

Donor Review
https://tr-aid.jrc.ec.europa.eu/SearchPageAction.do

PWYF Review
https://tr-aid.jrc.ec.europa.eu/SearchPageAction.do
The score has been amended to take licencing information into account.

Independent Reviewer
Disagree
Perhaps include the licensing information source?http://ec.europa.eu/geninfo/legal_notices_en.htm

PWYF Final Assessment
https://tr-aid.jrc.ec.europa.eu/SearchPageAction.do
The EU Aid explorer meets all three criteria for this indicator

Planning

Financial

4. Organisation Strategy

5. Annual Report

6. Allocation Policy

7. Procurement Policy

8. Country Strategy

9. Total Budget

10. Disaggregated Budgets

11. Audit

Publication Status

IATI

Data quality: 100%


Publication Status

IATI

Data quality: 100%


Publication Status

IATI

Data quality: 100%


Publication Status

IATI

Data quality: 100%


Publication Status

IATI

Data quality: 73.33%


Publication Status

IATI

Data quality: 100%


Publication Status

IATI

Data quality: 33.33%


Publication Status

IATI

Data quality: 100%


Basic

Classifications

Financial

Performance

12. Implementer

13. Unique ID

14. Title

15. Description

16. Planned Dates

17. Actual Dates

18. Current Status

19. Contact Details

20. Collaboration Type

21. Flow Type

22. Aid Type

23. Finance Type

24. Sector

25. Sub-national Location

26. Tied Aid Status

33. Budget

34. Commitments

35. Disbursements And Expenditure

36. Budget Identifier

37. Results

38. Impact Appraisals

39. Conditions

Publication Status

IATI

Data quality: 99.32%


Publication Status

IATI

Data quality: 99.66%


Publication Status

IATI

Data quality: 100%


Publication Status

IATI

Data quality: 79.69%


Publication Status

IATI

Data quality: 99.49%


Publication Status

IATI

Data quality: 99.66%


Publication Status

IATI

Data quality: 100%


Publication Status

IATI

Data quality: 99.66%


Publication Status

IATI

Data quality: 100%


Publication Status

IATI

Data quality: 100%


Publication Status

IATI

Data quality: 100%


Publication Status

IATI

Data quality: 100%


Publication Status

IATI

Data quality: 100%


Publication Status

IATI

Data quality: 95.58%


Publication Status

IATI

Data quality: 95.56%


Publication Status

Not Published

Source

No data available.

Comments

No signed MOU between FPI and Lebanon or project level agreements could be found.


Click here to view history

27. MoU

Stage

Status

Format

Source

Comments

Researcher
Not published
Document
No signed MOU between FPI and Lebanon or project level agreements could be found.

Donor Review
Not published
Document

PWYF Review
Not published
Document

Independent Reviewer
Disagree
Document

PWYF Final Assessment
Not published
Document
No signed MOU between FPI and Lebanon or project level agreements could be found.

Publication Status

Always

Format: Document

Source

http://ec.europa.eu/dgs/fpi/key-documents/index_en.htm http://ec.europa.eu/atwork/synthesis/aar/doc/fpi_aar_2013.pdf http://ec.europa.eu/dgs/fpi/documents/pbp_evaluation_2014_report_en.pdf http://ec.europa.eu/dgs/fpi/documents/pbp_evaluation_2014_summary_en.pdf http://ec.europa.eu/europeaid/how/evaluation/evaluation_reports/reports/2014/1324_vol1_en.pdf

Comments

Evaluations seem to be consistently published.


Click here to view history

28. Evaluations

Stage

Status

Format

Source

Comments

Researcher
Sometimes
Document
http://ec.europa.eu/dgs/fpi/key-documents/index_en.htm
Evaluations appear to be sometimes published. No evaluations or annual activity report could be found for 2013.

Donor Review
Always
Document
http://ec.europa.eu/atwork/synthesis/aar/doc/fpi_aar_2013.pdf http://ec.europa.eu/dgs/fpi/documents/pbp_evaluation_2014_report_en.pdf http://ec.europa.eu/dgs/fpi/documents/pbp_evaluation_2014_summary_en.pdf http://ec.europa.eu/europeaid/how/evaluation/evaluation_reports/reports/2014/1324_vol1_en.pdf Expand...
Annual Activity Report will be published 12th June 2014 Lonks to evaluations have been provided

PWYF Review
Always
Document
Evaluations seem to be consistently published. Response changed to consistently published based on evidence provided by the donor.

Independent Reviewer
Disagree
Document

PWYF Final Assessment
Always
Document
http://ec.europa.eu/dgs/fpi/key-documents/index_en.htm http://ec.europa.eu/atwork/synthesis/aar/doc/fpi_aar_2013.pdf http://ec.europa.eu/dgs/fpi/documents/pbp_evaluation_2014_report_en.pdf http://ec.europa.eu/dgs/fpi/documents/pbp_evaluation_2014_summary_en.pdf http://ec.europa.eu/europeaid/how/evaluation/evaluation_reports/reports/2014/1324_vol1_en.pdf Expand...
Evaluations seem to be consistently published.

Publication Status

Sometimes

Format: Document

Source

http://eeas.europa.eu/ifs/docs/2013_ifs_pbp_annex_en.pdf

Comments

Objectives are available in the action fiches. However, it is not possible to use action fiches to score this indicator as ‘always published’ as these documents do not contain the necessary information for each individual activity within a programme. This is consistent with the scoring approach which has been applied to all other EC departments. IfS reports do not contain information on current projects, therefore the response remains sometimes published as per the researcher's original assessment.


Click here to view history

29. Objectives

Stage

Status

Format

Source

Comments

Researcher
Sometimes
Document
http://eeas.europa.eu/ifs/docs/2013_ifs_pbp_annex_en.pdf
Objectives are available in the action fiches. However, it is not possible to use action fiches to score this indicator as Expand...‘always published’ as these documents do not contain the necessary information for each individual activity within a programme. This is consistent with the scoring approach which has been applied to all other EC departments.

Donor Review
Always
Document
http://eeas.europa.eu/ifs/docs/comm_staff_work_doc_vol1_en.pdf http://eeas.europa.eu/ifs/docs/comm_staff_work_doc_vol2_en.pdf http://eeas.europa.eu/ifs/docs/comm_staff_work_doc_vol3_en.pdf http://ec.europa.eu/dgs/fpi/what-we-do/aid-transparency-decisions_en.htm Expand...
Objectives are re-iterated in the annexes of the IfS Annual Report

PWYF Review
Sometimes
Document
IfS reports do not contain information on current projects, therefore the response remains sometimes published as per the researcher's original assessment.

Independent Reviewer
Disagree
Document

PWYF Final Assessment
Sometimes
Document
http://eeas.europa.eu/ifs/docs/2013_ifs_pbp_annex_en.pdf
Objectives are available in the action fiches. However, it is not possible to use action fiches to score this indicator as Expand...‘always published’ as these documents do not contain the necessary information for each individual activity within a programme. This is consistent with the scoring approach which has been applied to all other EC departments. IfS reports do not contain information on current projects, therefore the response remains sometimes published as per the researcher's original assessment.

Publication Status

Not Published

Source

No data available.

Comments

Budget docs detail what the intended spending is for the different lines of the individual activity. This information could not be found.


Click here to view history

30. Budget Docs

Stage

Status

Format

Source

Comments

Researcher
Not published
Document
Budget docs detail what the intended spending is for the different lines of the individual activity. This information could not be Expand...found.

Donor Review
Not published
Document

PWYF Review
Not published
Document

Independent Reviewer
Disagree
Document

PWYF Final Assessment
Not published
Document
Budget docs detail what the intended spending is for the different lines of the individual activity. This information could not be Expand...found.

Publication Status

Always

Format: Document

Source

http://ec.europa.eu/budget/fts/index_en.htm

Comments

Response changed to 'always published' as the FTS database was updated by the time this review was conducted.


Click here to view history

31. Contracts

Stage

Status

Format

Source

Comments

Researcher
Not published
Document
http://ec.europa.eu/budget/fts/index_en.htm
In 2013, contracts were available through the FTS website. However, no contracts awarded in 2013 or 2014 were available on the Expand...website at the time of data collection. Summary information of contracts awarded in 2013 was also not found. EC, FPI to clarify if these are published elsewhere.

Donor Review
Always
Document
http://ec.europa.eu/budget/fts/index_en.htm http://ec.europa.eu/contracts_grants/beneficiaries_en.htm http://ec.europa.eu/europeaid/work/funding/beneficiaries_en.htm Expand...
Updated FTS will be released 27 June 2014

PWYF Review
Not published
Document
This information was not available at the time of this review. Any updates made before 30th June will be taken into Expand...account for the Index.

Independent Reviewer
Disagree
Document

PWYF Final Assessment
Always
Document
http://ec.europa.eu/budget/fts/index_en.htm
Response changed to 'always published' as the FTS database was updated by the time this review was conducted.

Publication Status

Always

Format: Document

Source

http://eeas.europa.eu/grants_contracts/contracts/index_en.htm http://eeas.europa.eu/grants_contracts/grants/index_en.htm http://ec.europa.eu/europeaid/work/funding/index_en.htm

Comments

Grants and tenders seem to be published on both the EEAS and DEVCO websites.


Click here to view history

32. Tenders

Stage

Status

Format

Source

Comments

Researcher
Always
Document
http://eeas.europa.eu/grants_contracts/contracts/index_en.htm http://eeas.europa.eu/grants_contracts/grants/index_en.htm http://ec.europa.eu/europeaid/work/funding/index_en.htm Expand...
Grants and tenders seem to be published on both the EEAS and DEVCO websites.

Donor Review
Always
Document

PWYF Review
Always
Document

Independent Reviewer
Disagree
Document

PWYF Final Assessment
Always
Document
http://eeas.europa.eu/grants_contracts/contracts/index_en.htm http://eeas.europa.eu/grants_contracts/grants/index_en.htm http://ec.europa.eu/europeaid/work/funding/index_en.htm Expand...
Grants and tenders seem to be published on both the EEAS and DEVCO websites.

Publication Status

IATI

Data quality: 40.09%


Publication Status

IATI

Data quality: 100%


Publication Status

IATI

Data quality: 95.9%


Publication Status

Not Published

Source

No data available.

Comments

This information could not be found.


Click here to view history

36. Budget Identifier

Stage

Status

Format

Source

Comments

Researcher
Not published
This information could not be found.

Donor Review
Not published

PWYF Review
Not published

Independent Reviewer
Disagree

PWYF Final Assessment
Not published
This information could not be found.

Publication Status

Sometimes

Format: Pdf

Source

http://eeas.europa.eu/ifs/docs/2013_ifs_pbp_annex_en.pdf

Comments

Results are part of the IATI activity standard.This information was not found in FPI's IATI data in the final data pull taken for the purposes of the 2014 Index. Expected results on ongoing projects and actual results on completed projects are required on a per project basis in order to score 'always published.' Expected results for programs are published in action fiches. However as these do not contain information on individual activities within a program, the information provided is not sufficient to score the indicator as 'always' published. The information is also not available on a per project basis in the FPI annual report.


Click here to view history

37. Results

Stage

Status

Format

Source

Comments

Researcher
Sometimes
Pdf
http://eeas.europa.eu/ifs/docs/2013_ifs_pbp_annex_en.pdf
Expected results for programs are published in action fiches. However as these do not contain information on individual activities within a Expand...program, the information provided is not sufficient to score the indicator as 'always' published. Results information is also contained in annual activity reports, however no report for 2013 could be found.

Donor Review
Always
Pdf
http://eeas.europa.eu/ifs/docs/comm_staff_work_doc_vol1_en.pdf http://eeas.europa.eu/ifs/docs/comm_staff_work_doc_vol2_en.pdf http://eeas.europa.eu/ifs/docs/comm_staff_work_doc_vol3_en.pdf http://eeas.europa.eu/ifs/docs/ifs_stratpaper_2012_13_en.pdf http://eeas.europa.eu/ifs/docs/ifs_mip_2012_13_en.pdf http://eeas.europa.eu/ifs/docs/2013_ifs_pbp_annual_action_programme_en.pdf Expand...
This information can be found via the FPI IATI Organisation file: The FPI Annual Activity Report (AAR) and Annex are due to be published Expand...on June 12th 2014 http://ec.europa.eu/atwork/synthesis/aar/doc/fpi_aar_2013.pdf Results and outcomes are provided for all activities in the IfS Annual Report

PWYF Review
Sometimes
Pdf
Results are part of the IATI activity standard. If results information is published to the Registry before June 30, it will Expand...be taken into consideration for the purposes of the Index. Expected results on ongoing projects and actual results on completed projects are required on a per project basis in order to score 'always published.' As this is currently not available, the information is considered to be 'sometimes published.'

Independent Reviewer
Disagree

PWYF Final Assessment
Sometimes
Pdf
http://eeas.europa.eu/ifs/docs/2013_ifs_pbp_annex_en.pdf
Results are part of the IATI activity standard.This information was not found in FPI's IATI data in the final data pull Expand...taken for the purposes of the 2014 Index. Expected results on ongoing projects and actual results on completed projects are required on a per project basis in order to score 'always published.' Expected results for programs are published in action fiches. However as these do not contain information on individual activities within a program, the information provided is not sufficient to score the indicator as 'always' published. The information is also not available on a per project basis in the FPI annual report.

Publication Status

Sometimes

Format: Document

Source

http://eeas.europa.eu/ifs/docs/2013_ifs_pbp_annex_en.pdf

Comments

Impact assessments are available in the action fiches. However, it is not possible to use action fiches to score this indicator as ‘always published’ as these documents do not contain the necessary information for each individual activity within a programme. This is consistent with the scoring approach which has been applied to all other EC departments.


Click here to view history

38. Impact Appraisals

Stage

Status

Format

Source

Comments

Researcher
Sometimes
Document
http://eeas.europa.eu/ifs/docs/2013_ifs_pbp_annex_en.pdf
Impact assessments are available in the action fiches. However, it is not possible to use action fiches to score this indicator Expand...as ‘always published’ as these documents do not contain the necessary information for each individual activity within a programme. This is consistent with the scoring approach which has been applied to all other EC departments.

Donor Review
Always
Document
http://ec.europa.eu/dgs/fpi/what-we-do/aid-transparency-decisions_en.htm

PWYF Review
Sometimes
Document
No additional impact appraisals were found in the link provided, response remains sometimes published as per the original assessment.

Independent Reviewer
Disagree
Document

PWYF Final Assessment
Sometimes
Document
http://eeas.europa.eu/ifs/docs/2013_ifs_pbp_annex_en.pdf
Impact assessments are available in the action fiches. However, it is not possible to use action fiches to score this indicator Expand...as ‘always published’ as these documents do not contain the necessary information for each individual activity within a programme. This is consistent with the scoring approach which has been applied to all other EC departments.

Publication Status

Not Published

Source

No data available.

Comments

This information could not be found. In order to score on this indicator conditions need to be explicitly stated per activity or made clear that they cover all activities and no additional conditions apply to specific activities.


Click here to view history

39. Conditions

Stage

Status

Format

Source

Comments

Researcher
Not published
Document
This information could not be found. In order to score on this indicator conditions need to be explicitly stated per activity Expand...or made clear that they cover all activities and no additional conditions apply to specific activities.

Donor Review
Sometimes
Document
http://eeas.europa.eu/ifs/docs/ifs_stratpaper_2012_13_en.pdf http://eeas.europa.eu/ifs/docs/ifs_mip_2012_13_en.pdf http://eeas.europa.eu/ifs/docs/2013_ifs_pbp_annual_action_programme_en.pdf Expand...

PWYF Review
Not published
Document
This information needs to be published on a per project basis. Conditions should be specific to an individual activity and explain Expand...what the recipient must do in order to be eligible for the funds to be released.

Independent Reviewer
Disagree
Document

PWYF Final Assessment
Not published
Document
This information could not be found. In order to score on this indicator conditions need to be explicitly stated per activity Expand...or made clear that they cover all activities and no additional conditions apply to specific activities.